Why is it so important to have your content proofread? Because typos, misspelled or misused words, and poor punctuation can leave a lasting impression on your audience—and it’s not usually a positive one. And once your words are printed or you hit “Send,” you typically have two choices: live with the error (see the example below) or pay someone to fix it. Using a professional proofreader can help you avoid having to make that choice.
When hours are spent working on a project, it becomes difficult for even the most skilled writer to pick up on mistakes within their own writing simply because they’re too close to it. Spelling and grammar checkers have come a long way, but these tools often miss extra/omitted words, incorrect usage of a word, or misspelled proper nouns (just to name a few).
A proofreader closely examines a piece of writing specifically to catch spelling, punctuation, and usage errors as well as formatting issues and inconsistencies throughout a piece. For both the creator and the proofreader, the desired outcome is the same: error-free writing which clearly conveys the intended meaning and generates a positive response.
Here are just a few examples of projects that would likely benefit from thorough proofreading:
- Book manuscripts
- Online content (website copy, social posts, blog posts)
- Email content
- Newsletters (print or email)
- Résumés and CVs
- Cover letters
- College applications
- Articles (newspaper, magazine, online)
- Short stories
- Product copy (including packaging and catalog copy)
- Online product descriptions
- Business marketing materials (print/online ads, brochures, flyers, forms)
- Employee communications (correspondence, HR documents, benefits materials)
- White papers
- Instruction manuals
- Technical documents